Privacy Policies Switc

SWINDON WILDCATS IN THE COMMUNITY PRIVACY POLICY

As data controller of the personal data that we collect from individuals involved in Swindon Wildcats In The Community, we are responsible for making sure that our systems, processes and people comply with the relevant data protection laws in respect of that personal data.

SWINDON WILDCATS ICE HOCKEY ACADEMY

COLLECTION:   

We collect names, addresses, email and telephone contact details for all our players. Where those players are under the age of eighteen, we collect their names and addresses and their parents’ names, addresses and contact details. All attending children or young people aged under 18 are accepted only with the authorisation (signed in writing) of the parent and the parent therefore consents to their child becoming a member of the SWIHA and explicitly permits the sharing of the child’s data with us for the purposes of registering the attendee. 

This information may include details of any access or dietary requirements that you or a child or young person in your care may have, which may reveal information about the health or religious beliefs of the data subject.  

We may collect and use other special categories of personal data as required in the carrying out of obligations and exercising specific rights of us or the data subject, in our case this may be for the safety of the child member, taking part in the SWIHA activities or training sessions. This may include information relating to your health, racial origin, religious belief and offences or alleged offences. 

USE:

We will use the personal data for the necessary administration of our club attendees, and to contact members by email or telephone or to contact parents or adults with parental responsibility in relation to their child. We may use the personal data to comply with requirements that we are legally required or recommended to undertake, such as monitoring the health of individual children to ensure their safety.    

We will only use your personal data when the law allows us to.  Most commonly, we will use your personal data in the following circumstances:

• In performance of a contract (the agreement to provide legal services);
• compliance with a legal obligation; and/or
• vital interests of the data subject; and/or
• where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. 

We may also use your personal data in the following situations, which are likely to be less common:

• where we need to protect your interests (or someone else’s interests);
• where it is needed in the public interest or for official purposes.

Personal data may be used to update you via email on information we believe to be relevant to you. This includes but is not limited to: 

session updates, cancelations,  generally news/updates.

DISCLOSURE:

We may share personal data with third party providers who deliver services to support the operation of our club as well as with first responders, such as paramedics, or health services in the event of injury or illness to a child in our care. We may also need to share your personal data with a governing body, in relation to sports or social services or otherwise to comply with the law.     

In respect of all disclosures of personal data, we will only share the personal information which is necessary for the particular purpose for which it is

provided, or where we have another legitimate interest in doing so, and we will ensure that the personal data is appropriately protected.   

RETENTION PERIOD:

We will keep personal data only for as long as is necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal or reporting requirements. We update our databases once every year to ensure they are accurate and up to date and to add new members and removes those who leave.